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This information is found in 028 and 500 fields. The music number on the item MUST match one music number on the record. If there are multiple numbers on the record or the item, there only needs to be one match. However, be careful with set numbers. Check the rest of the record to make sure it is for the single item and not for the entire set.
Holdings and Items
XPT
After the record is in Aleph, go to the Cataloging view.
Add XPT $a Y $b MUB to record.
You can use the Alt+X macro to do this automatically.
Make sure to Save to Server at this point.
Items
Go to the Item view. In the top pane, click New if no UMBC item shows up. In Tab 1. of the bottom pane, set the following values:
Sublibrary: BC-BC
Collection: MSTCK
Material Type: ACD
Item Status: 07
Barcode: [scan in] Barcode: [scan in]
Scanning in the barcode will automatically save the item record. Otherwise, you will neet to hit Update.
Note: Follow these guidelines for placing barcodes:
- For single disc jewel cases, place the barcode on the jewel case, under the disc.
- For multi-disc jewel cases, place the barcode under the last disc.
- For boxed sets with multiple jewel cases, barcode each jewel case separately; give each disc a v. or disc number, depending on the terminology used on the piece.
- If there is one booklet for the whole set, barcode it separately, on the lower left corner. Remember that the material type should be BOOK.
- For a single jewel case in a slip case with a booklet, barcode the jewel case only.
- For boxed sets that have the discs in sleeves rather than jewel cases, barcode the box.
HOL Links
In tab 6 of the bottom pane, Create New holdings record if none exists. Then click edit.
- Add OWN $a BCHOL
You can use the Alt+O macro to do this automatically. - 852 8_ $b BC-BC $c MSTCK $h UMCD #####
You will need to go to the UMCD Accession List document to get the number for $h. Delete any existing $h or $i.
When to Give to Copy-Cataloger
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