THIS IS A WORKING DRAFT ONLY

Gifts go to students, purchased go to Ping.
(Simple copy

Searching guidelines

Search ALEPH

• If held by MUB, give it to the e-resources/media librarian, who will run it past the media librarian for evaluation.
• If held by another USMAI, add accession number, holdings and items.

Search OCLC if it's not in ALEPH

• If a good match is found, import into ALEPH and (copy-catalog? give add accession number, holdings and items.
• If a match is found that needs editing (missing fields, errors, etc.), give it to Ping for copy?)-cataloging.
• If a questionable match is found, give it to the e-resources/media librarian.
• If no match is found, give it to the e-resources/media librarian

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• If all the works were written by the same composer, s/he will be listed as the 100. If there are several works by different composers, one of the composers may be listed in the 100; otherwise, they will be listed in a 700.
• 240 might contain the title of the first work.
• All the works might be listed in the 245, if there is no "collective title."
• The 505 might contain the titles (and occasionally the composers) of all the works. If all the titles contain the same word (like Symphony or Quartet), that word will be left out of the titles in the 505.
• This information will look different and appear in different fields in RDA records; go to RDA Guidelines for more information.

Popular music

Veryify the artist and songs. If there are additional songs listed on the record (in the 505) that aren't listed on the item, or if there are additional songs listed on the item but not the record (and it's the only record available), give it to the e-resources/media librarian.

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The performer(s) and conductor(s) will mainly appear in a 511 with added 700/710s. Occasionally, the performer will be listed in the 100/110, but they will not be listed in the 245 $c. Performers and conductors may also appear in the 505. RDA records will not always follow these guidelines; for RDA records, see RDA Guidelines.

Popular music

The performers will either be in the 100, 110, 245, 511, 505, 700 or 710. Occasionally, when there are many, many performers, the record will just use "Various performers" or "Various artists" in the 511. RDA records will not always follow these guidelines; for RDA records, see RDA Guidelines.

Examples

Work information in green, Performer information in orange.

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Use the information in DtSt and 260 $c to match the date. Additional explanation may be found in a 500 or 518. Dates in bracket may be inferred from the item in hand, or may be taken from a different source altogether. Be more flexible with dates in brackets, but use the rest of the record to confirm the match. Dates for music CDs can be very confusing; if you're unsure if it's a match, ask the e-resources/media cataloger.

Examples

DtSt:s Dates: 1999,
260 London, England : ‡b Virgin, ‡c p1999.

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This information is found in 028 and 500 fields. The music number on the item MUST match one music number on the record. If there are multiple numbers on the record or the item, there only needs to be one match. However, be careful with set numbers. Check the rest of the record to make sure it is for the single record and not for the entire set.All CDs go to Ping for call numbers??? Different once we switch to accession numbers?