Page Comparison

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• Cons
  1. may be time consuming initially
  2. does not address the AllShare folder and other "orphan" folders
• Time committment: This solution has a major time committment during implementation.  Staff will have to evaluate all files.  After the initial implementation, subsequent routine weeding will require less of a committment.  The more a department is in need of organization, the more time they will need to dedicate to this project.

Solution 2 - Archiving current I drive and re-organizing file structure

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• Cons
  1. documents may be more difficult to find at first
  2. documents will not necessarily remain in the same location
  3. does not address the problem of clutter forming over time (unless we recommend routine weeding, as per the proposed I drive guidelines)
• Time committment:  Although this solution does not require a set amount of time to be allotted to complete the project, there will still be a learning curve wherein staff may require more time to locate files because they will be working from both the Archives folder and the newly established departmental folder.  Staff may have to search both locations to find the desiered file, or may unintentionally recreate a document because they did not realize it was located in the Archives folder.  As with Solution 1, after the initial implementation, subsequent routine weeding will not requirement a lengthy committment.

In either case, draft versions of documents can be collaboratively worked on in the library wiki, and then only the final version would be exported as either a PDF or Word document (if necessary). If a document needs to be revised, the revisions could also take place via the wiki and then the final revision could be exported to replace the previous version. We would also recommend routine weeding of the I drive as a means of preventive maintenance. These recommendations would help minimize clutter on the I drive and improve inter-departmental collaboration.  Departments will also be encourage to take advantage of their active consideration of their files and schedule an appointment with the University Archivist to identify types of files that may be transferred to the University Archives in the future.