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1. Remove any Amazon Marketplace orders. These must be placed separately using a different procedures.
2. Check the order: It must include:
   • A signed vendor database printout for each item being ordered.
   • One signed purchase order and two unsigned purchase orders for each item being ordered.
   • A BRF for each item being ordered.
3. Go to Amazon.com.
4. Find the items to be ordered. For each item, confirm that the ASIN on the Amazon record selected matches the ASIN on the printout, then add it to the cart.
5. Once everything is in the cart, proceed to check-out, then input your password to log-in (The first time, you'll have to create an account, and the steps described below will not occur exactly as described because your information is not yet in Amazon. If you already have a personal Amazon account, this needs to be a separate account, and you need to be absolutely certain to set this up in manner that explicitly distinguishes the two).
6. Select the library shipping address, and chose a shipping method:
   • For rush orders, select "I want my items faster. Ship them as they become available."
   • For everything else, select "Group my items into as few shipments as possible."
7. When your VISA information comes up, click continue, then print the "Review and Submit Order" screen.
8. Submit the order, then when "Thank you for your order" appears, click "Track the status of this order."
9. A full listing of all the orders on your account comes up. The one on the top will be the order you just submitted. Click "View or Change Order," then print 2 copies of this.
10. Enter the transaction on your VISA log:
    • Order date column:
      • Assign a personal VISA transaction number. Use the month followed by a dash and the number of the transaction for the month. For example, the 6th order placed on your VISA card in September would have the transaction number 9-6.
      • If it's a rush, write an "R" near the transaction number.
      • Write the date.
    • Vendor contact:
      • Write the vendor name, in this case, Amazon.
      • Write the Amazon order number.
    • Item's:
      • Write what formats you ordered, eg., "DVD", or "DVD-BOOKS" or "DVD-CD."
      • Write the number of items on the order.
      • Write the title of the shortest title in the order.
    • Total: Write the total amount.
    • Proper documentation enclosed: Write "web".
11. Fill out a Vendor Contact Sheet for the transaction:
    • Write your VISA transaction number above the header.
    • Fill in the order date.
    • Fill in the name of the person taking the order with the last 7 digits of the Amazon order number.
    • Write the total price under the Amazon order number.
    • Sign the form.
12. Fill out a manilla folder tab for the order:
    • line 1:
      • Vendor name
      • VISA
      • Transaction number
    • line 2:
      • 7110710 (this is the end of our university account number)
      • The fiscal year (eg. FY06/07)
      • The amazon order number
      • Your initials
    • line 3:
      • The vendor code.
    • highlight:
      • yellow for VISA
      • pink if it's a rush order
13. Tear the bottom off of all the BRF's and put them in the to be mailed "Ordered" slot.
14. Make copies of the Order Cover Sheet and the Vendor Contact Sheet.
15. Take the orders apart and put the log and file documentation together:
    • The following goes in the VISA log, stapled together:
      • The original Vendor Contact Sheet.
      The orginal order Cover Sheet.
      • A printout of the Amazon "Review Order" screen.
      • The signed purchase orders.
    • The folloing goes in the folder:
      • The printout of the Amazon "Review and Place Order" screen.
      • A printout of the Amazon "Review Order" screen.
      • For each order, a PO with all of the documentation stapled to the back, with the third PO and any flags paperclipped to the front.

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