Page Comparison

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1. Open the Photos Catalog
2. Click on "Find" on the top toolbar
3. Select "Accession Number"
4. Enter the accession number into the search box (don't forget the P)
5. Click on "Edit" on the top tool bar
   1. In the "Collections" box: Make sure that the name of the collection conforms to the following convention:
      1. If from the Photographers' Section, the name of the collection should be "Photographers: Last Name, First Name"
      2. If from the Collections Section, the name of the collection should be what that collection is called, e.g. "Lossing Collection"
   2. For "Home Location" please follow the standard for locations below
      1. All should begin with AOK:
      2. If from the Photographers' Section, use the term "PHOT:" after the AOK:
      3. If from the Collections Section, use the term "COLL:"after the AOK:
      4. Next, put in the Range and Shelf information, ex: R1S2
      5. Finally, if there is a box number, be sure to put it after the RS numbers above, e.g. AOK:PHOT:R2S1:Box4
   3. Click on "Custom."  In the "Last Inventory Date" field, put in the date the item was inventoried.
   4. If there is a named portfolio, click on "Custom" and go to the "Series" field.  In that field, write, "From the portfolio, [name of portfolio]."  Example:  From the portfolio, "Recto/Verso."
   5. If there are any notes, click on "Notes" and fill in the information.  Example:  Photograph is framed.
   6. Save the record.

Printing Labels

1. We want to make sure that the labels on the boxes are explicit.  So, we want all of the accession numbers of the items included in the boxes to be reflected on the label.
2. For Photographers:
   1. The first line should be the photographer's Last Name, First Name
   2. Next, list the accession numbers and ranges. Example: P75-54-001 to 025. If there are more accessions or accession numbers