Guidelines derived from the UMBC Records Management Policy.
Please note that these guidelines focus on the I drive, not on traditional paper files which may also require weeding and organization. While some of the guidelines listed here are also applicable to print records, it is recommended that the full Records Management Policy be consulted for guidelines for print records.
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Purchasing card transaction and purchasing files are maintained by the Office of Record, Procurement.
Guidelines for weeding
There are three categories of non-current records to be weeded from files:
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3. Documents that due to historical significance are designated for permanent retention. These should be transferred to the University Archives, with the exception of those classes of documents scheduled for permanent retention in an official 'Office of Record'.
Record Management definitions
Understanding the terms below will help with following the UMBC Records Management Policy.
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