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3. Enter the invoice number from the upper right hand corner of the INVOICE and press Enter. Double check and make sure you entered the correct number.
4. Click "Yes" to create the invoice.
Stop and see Michelle if the box does not pop up.5. Go to the last page of the INVOICE:
- Enter the Click on General Invoice.
- Check the "TOTAL AMOUNT DUE" in the "Net Amount" box .
- Enter the INVOICE Date in the "Invoice Date" box.
- Enter then make sure both line item totals match.
- Change the received date from to the stamp "I CERTIFY ..." in the "Received Date" box.
Notice LLine Items shows (0-0.00/0.00)_*
6. Click "Refresh" then "Update."
Notice now the amount in L matches the total amount on the last page of the *_INVOICE.
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- date on Goods and Services stamp.
5. Click on L Line Items then "Add."highlight the correct order number.
Important: Do not under any circumstances delete a line-item from an invoice. If a line-item is added by mistake, see Michelle or Darlene.
8. Put in order number exactly the same as on the "Purchase Order" order number "BC..." then press Enter. Click "2.Order Info"
Check and make sure the ISBN, title, etc. of the book matches what's on the screen, Purchase order, and INVOICE.
- Click order info then click other order info tab.
If ISBN does not match, click "Order Info" below. Check vendor note for vol. information. If ISBN still does not match, see Michelle.
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- Enter the net amount from the INVOICE. Check off the item on the INVOICE.
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- the total amount in upperpane against purchase order.
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9. Click "Refresh" then "Add."
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- If significant difference take to Acquisitions Librarian.
- Fold purchase order in half and place in front of the book. Check off the item on the INVOICE
- Write on purchase order "R-date initials"
Stop if this box does not pop up.{} * See Michelle._
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Make sure that appropriate flag is inserted in book. Books selected for Ready Reference or Permanent Reserves need to have a pink flag for RUSH placed in them.
- Priority - purple flag
- Notify - blue flag
- Hold - yellow flag
- Rush - pink flag
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Click Order then click Arrival then ADD to arrive.
Click on Order List and make sure you are on the same order, then General.
Click on "Invoice Status Complete box then UPDATE.
6. Receiving of the book is now done. Pull out Special Collections Books with red flags and give them to Pat Brown. Pull out any books with pink RUSH flags and give them to Heather Moss.For all other books, proceed to add barcodes.
127.. Click 2 Overview
138. Check the "Call no." line for other library holdings with call no. If yes, sort the book to the student pile. If no, sort the book to the staff pile. Click "Items" Check for any anoter
9. Check for any other items. If there more than 1 UMBC item consult with Acquisition
14. Add the barcode.
If the book has a green flag, it is a reference book.
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