(Last update: 07/23/2009 Ping Xu)
ITD loads monthly MARCIVE files in the following order:
• On receipt: load the combined files of records for e (Internet only)-documents: full followed by changed.
• Load the file of tangible monograph records: full followed by changed, after the weekly SLS file is loaded. (The files of full and changed records are usually received on a Tuesday or a Wednesday, holding the load of the tangible files until after the weekly SLS files have been received and loaded ensures that any full records in the monthly file overlay items received in the SLS file on Thursdays.)
*I. E-only records load (including monos, serials, and changes):*
• BC WWW HOL and item are created automatically and XPT tag added to the bib. record upon load.
• No processing work is required. The Database Management Librarian does cursory check for each load.
*II. Full mono records load:*
Make a print out of the Loader report:
• Point the browser to: http://alephprod.umd.edu/reports/loadbib/list.jsp?lib=mai01&loader=marcive-full
• Highlight the date of report to print
• Choose an Institution: highlight UMBC from the list
• Change page setup to landscape
• Click "Get Report"
• Click the print icon
*A. "New Records":*
• Search by MAI01 system number in global Catalog.
• Search by 086 (subfield "z" also if present) in the Search Tab by copying 086 in the record and pasting it in the search box.
A.I. If a single match is found:
1. Create appropriate BC item and HOL according to the 049 code if needed. (BC HOL and item may have been moved from a SLS record by Cheryl Schill at CP).
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2. Add XPT tag if needed (check to see if there is one already)
A.II. If multiple matches are found:
o Items with SuDoc number Y...: if SLS record for microfiche and full record for print are found, move BC DCMFH HOL and item to the full record for print. Add XPT tag to the bib. record if needed. Delete the SLS record for microfiche if no other holding is attached to it. Do not delete SLS record for print, notify Cheryl Schill (cs233@umail.umd.edu) for deletion.
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