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This procedure is for processing items being transferred from one collection to another in Aleph. Most of the transfers are from Reference to Stacks or Folio*. For other types of transfers, the same procedure applies but the correct collection code and item status may be different from what's in this procedure.
Note: if BC already has a same copy in Stacks/Folios write a note - "Transfer duplicates", insert it in the book. Send duplicates to Collection Management Librarian for review.
Note: Please refer to "Procedure for Physical Processing of Transfers" for physical processing procedure..
- Items measuring over 26cm (either height or width) are transferred to "FOLIO" collection. Substitute "STACK" with "FOLIO" in all instances.
- Open Aleph Cataloging Module.
- Search by barcode on the back cover.
If no barcode is found, give item to the Database Management Librarian.- If this is the only copy/vol.:
- Change Item Status from "03" to "01".
- Wand in new barcode.
- Click "HOL Links".
- Edit HOL and change 852 c from "REF" to "STACK".
- Save to server.
- Insert a "Relabel" flag in book.
- With a pencil, cross out the spine label.
- If this is a multi-vol. set and all vols. are being transferred:
- Change Item Status from "03" to "01".
- Wand in new barcode.
- Repeat steps 1-2 for each vol.
- Click "HOL Links".
- Edit HOL and change 852 c from "REF" to "STACK".
- Save to server.
- Insert a "Relabel" flag in each vol.
- With a pencil, cross out the spine label
- If BC holds multiple copies/vols. and this is the only item being transferred:
NOTE: _If item list shows earlier edition/year item(s) in reference, check the truck to see if the earlier edition/year is on the truck to be processed, if not, consult with Drew Alfgren (alfgren@umbc.edu. 5-3608) if the earlier edition/year should also be transferred._- Change Item Status from "03" to "01".
- Wand in new barcode.
- Click "HOL Links".
- If this is the only copy/vol.:
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