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- Items measuring over 26cm (either height or width) are transferred to "FOLIO" collection. Substitute "STACK" with "FOLIO" in all instances.
- Open Aleph Cataloging Module.
- Search by barcode on the back cover.
- If no barcode is found, give item to the Database Management Librarian.
- If this is the only copy/vol.:
- Change Item Status from "03" to "01".
- Wand in new barcode.
- Click "HOL Links".
- Edit HOL and change 852 c from "REF" to "STACK".
- Save to server.
- Insert a "Relabel" flag in book.
- With a pencil, cross out the spine label.
- If this is a multi-vol. set and all vols. are being transferred:
- Change Item Status from "03" to "01".
- Wand in new barcode.
- Repeat steps 1-2 for each vol.
- Click "HOL Links".
- Edit HOL and change 852 c from "REF" to "STACK".
- Save to server.
- Insert a "Relabel" flag in each vol.
- With a pencil, cross out the spine label
- If BC holds multiple copies/vols. and this is the only item being transferred:
NOTE: If item list shows earlier edition/year item(s) in reference, check the truck to see if the earlier edition/year is on the truck to be processed, if not, consult with Drew Alfgren (alfgren@umbc.edu. 5-3608) if the earlier edition/year should also be transferred.- Change Item Status from "03" to "01".
- Wand in new barcode.
- Click "HOL Links".
- If NO "BC-BC STACK" already exists:
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- Check REF HOL for the presence of 866 (summary holding). If yes, give the item with a printout of the bib. record to Database Management Librarian. If no, go to 2.
- Unlink Item from REF HOL.
- Create new HOL for STACK.
- Edit new HOL and change 852 c from "REF" to "STACK".
- Check and make sure the call number matches what's on the book. Edit subfields "h" and "i" if needed.
- Add OWN tag.
- Save to server.
- If "BC-BC STACK" already exists:
- Check STACK HOL for the presence of 866 (summary holding). If yes, give the item with a printout of the bib. record to Database Management Librarian. If no, go to 2.
- Unlink Item from REF HOL
- Highlight "BC-BC STACK".
- Link to item.
- Make sure the call number matches what's on the book.
- Insert a "Relabel" flag in book.
- With a pencil, cross out the spine label
- If BC holds multiple copies/vols. and more than one items are being transferred:
- Transfer the 1st item following the steps in C. 1.-4.
- Highlight the next item to be transferred in the Item List.
- Change Item Status from "03" to "01".
- Wand in new barcode.
- Click "HOL Links".
- Unlink Item from REF HOL.
- Highlight "BC-BC STACK".
- Link to Item.
- Insert a "Relabel" flag in book.
- Repeat steps 2-10 for each item to be transferred.
NOTE:
- Check REF HOL for the presence of 866 (summary holding). If yes, give the item with a printout of the bib. record to Database Management Librarian. If no, go to 2.
- Sometimes volumes in sets are separated on the truck. If after all transfers are processed, no item is left in REF collection but "BC-BC REF" remains, delete "BC-BC REF."
- If item list shows earlier edition/year item(s) in reference, check the truck to see if the earlier edition/year is on the truck to be processed, if not, consult with Drew Alfgren (alfgren@umbc.edu. 5-3608) if the earlier edition/year should also be transferred.
To delete the REF HOL:- Click "HOL Links".
- Highlight "BC-BC REF".
- Click "Edit" to open HOL record.
- Delete HOL by press <Ctrl> R.
- Click "Yes" when prompt "Delete record from server?"
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