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1. Assign UMVID, UMDVD, or UMBLU number by entering title in next available cell in the appropriate accession list (I:\BMS\Accession Lists).   Write UMVID, UMDVD, or UMBLU number on routing slip.  [Jo Ann]
   
   • Do not assign a number to a gift until the point of cataloging.
2. Search Aleph for matching record. [Pat, Jo Ann] 
   If a matching record is found, go to 3.
   If no matching record is found:
   • Search OCLC for matching record.
   • Limit search to visual materials.
   • Refer to Video Copy-Cataloging Guidelines for matching and record evaluation guidelines.
   • If a match is found and not held by MUB, export to Aleph and go to 3.
   • If no match is found OR the matching record needs to be upgraded (refer to Video Copy-Cataloging Guidelines below) OR the matching record needs subject headings, give the record to the Electronic Resources/Media Cataloger. Note: It's helpful to add the OCLC number to the DVD Routing slip.
     
3. If the record has not already been cataloged by another institution, then copy-catalog based on Video Copy-Cataloging Guidelines below. [Pat, Jo Ann]  If the item was given to the eresources/media cataloger, it will be returned at this point, without the items and holdings work completed.
4. Process videos:
   • Place barcode on spine of videocassette (not in spot where call# goes) or inside DVD case, above disc.  [Pat, Jo Ann]
     
   • If there is accompanying material (like a booklet) that will not circulate in the same container with the videocassette/DVD, give it its own barcode and fill out the “Enumeration A” and the “Description” field in the Aleph Item record.  Use a brief form of the term that has been used to describe it in the bib record (e.g. “guide,” “disc,” “booklet”).  Write the complete call number on a post-it so that the labeler will know which term to use.
   • Multi-part items:  Generally, barcode each cassette and each DVD container.  The object is to get the person checking the item in or out to make sure that all of the parts are present.  When deciding what caption to use on the item records, take your cue from the pieces themselves or the bibliographic record.  If they don’t supply a caption, just use “pt.”   Write the complete call number on a post-it so that the labeler will know which term to use.
5. Add item to ALEPH record  [Pat, Jo Ann] :
   • Push to Items.
   • Go to tab 2. General Information (1).
   • For items that were ordered, check:

     Sublibrary: BC-BC
     Collection: MSTCK
     Material Type:
     *VCASS (for VHS tape)
     *DVD (for DVD or Blu-ray)
     Item Status: 09 (Video)
     Barcode: Wand in (This will automatically update the record.)

   • For gifts, click on “New” in the top panel. In tab 2. General Information (1), change the fields to:

     Sublibrary: BC-BC
     Collection: MSTCK
     Material Type:
     *VCASS (for VHS tape)
     *DVD (for DVD or Blu-ray)
     Item Status: 09 (Video)
     Barcode: wand in (This will automatically update the record.)

6. Add HOL record  [Pat, Jo Ann] :
   • Click to tab 6. HOL Links
   • Click “Create New”
   • Highlighting the BC-BC HOL, click “Edit.”
   • Edit the Call number in the 852:
     • First indicator should be “8”.
     • UMVID/UMDVD/UMBLU number goes in subfield “h”.
   • Add OWN field with “BCHOL” in subfield “a”. (The macro for this is alt+O.)
   • Save to server.
7. Labeling [Student] 
   • Affix call number label on spine (~1 in. from bottom, either on the container or the cassette itself, whichever will be visible on shelf).
   • If barcode on container's or cassette’s spine will not be visible, place “UMBC Library” sticker on box.
   • Label any accompanying material, if present.
8. Verification in Aleph Items Module [Jo Ann] :
   • Click on barcode icon and scan in barcode.
   • Verify:
     • Title
     • Sublibrary: UMBC Library
     • Description: (accurate vol. or suppl. info if applicable)
     • Call number
     • Collection: Media Stacks
     • Status: Video
   • Remove In Process item processing status.
9. Record statistics on daily Cataloging sheet [Jo Ann] (and personal stats sheet).
10. Deliver items to Library Media. [Student]Circulation. 

Video Copy-Cataloging Guidelines

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