Page Comparison

Most of these are older records, to they follow different cataloging standards. There are also many records for the same title, of varying quality. I've suggested searching strategies to minimize the number of hits. Because this will still pull up multiple results, the record with the most holdings is the best record to start with. In general, accept the cataloging as it is; if you have any questions, ask the Media Cataloger. If there is no usable record for a particular LP, give it to the Media Cataloger. If that LP is going into Media Stacks, give it to the Media Cataloger before assigning it an accession number. 

1. Search ALEPH by publisher number with no spaces or dashes. (note: most of these will not be in ALEPH)
2. Search OCLC by publisher number with no spaces or dashes.
   
   1. Limit to Sound Recordings
   2. Sort by date
   3. Start with the record with the most holdings
3. Match/Select
   • 245 Match title to disc label unless otherwise noted in the record.

   • 007
     If the only usable record is missing this field, give it to the Media cataloger.

     $a	s	sound recording
     $b	d	sound disc
     $d	b	33 1/3 RPM
     $e	u
     $f	m
     $g	e	12 in.
     $h	n
     $i	n
     $j	m
     $k	p
     $l	l
     $n	e

     (Note: You only need to worry about subfields a,b,d, and g; those affect limiting in ALEPH.)

   • 028 Verify
   • 100 Just verify that it's somewhere on the item.
   • 300 Must include $a 1 audio disc : $b 33 1/3 rpm ; $c 12 in. ($a can be "sound disc" instead of "audio disc" ; $b might also include analog, mono, or stereo)
   • 260 $a was not required when most of these were cataloged, so that doesn't affect the match.
   • 505 Not necessary, but if you're deciding between two good records, pick the one with this field.
4. Export to ALEPH:
   
   1. This will create a new record, so search by OCLC number to pull up the bib record.
   2. Add XPT $a Y $ MUB (Alt-X macro)
5. Create new item:
   •  BC-BC
   •  MSTCK
   •  PHONO
   •  Item status 08
    Barcode (put a new item and holding record –there are instructions below for item and holding work for LPs going into Media Stacks and for LPs going into Special Collections. Use the appropriate instructions depending on collection. 

   1. Media Stacks LPs:

      1. 
         

         Set the following values in the item 

         Field	Value
         Sublibrary	BC-BC
         Collection	MSTCK
         Material Type	PHONO
         Item Status	08 (Audio)

         
         

      2. Scan Barcode into the Barcode field           
      3. Place Barcode on upper right corner of the cardboard
      sleeve) 
      1. sleeve          
      2. Assign accession number: I:\BMS\Accession Lists\UMLP.xlsx
       
      2. Put accession number label over old call number label on left upper corner of cardboard sleeve
      . 
      2. Create new HOL
         1. OWN $a BCHOL (Alt-O macro)
         2. 852 8_ $b BC-BC $c MSTCK $h UMLP#### (place accession number here)
   2. Special Collections LPs:
      
      1. Set the following values in the item

Updated to include LPs added for Special Collections 20191023 Vicki Sipe